Automate accounting
Handle recurring postings, reconciliations and controls in a structured, audit-proof way.
The Problem
Many accounting tasks are repetitive: recurring postings, account reconciliations, collecting documents and keeping track of deadlines. When they are handled manually in Excel and by email, the result is errors, delays and a high coordination effort – especially at month-end and quarter-end.
In mid-sized companies, accounting is often thinly staffed and heavily dependent on the knowledge of individuals. If someone is absent or leaves the company, the knowledge about recurring postings and deadlines is lost – with direct consequences for the quality and timing of the close. The CFO needs reliability and traceability but often only gets the status from word of mouth and scattered Excel lists. By the time of the audit, at the latest, it becomes clear that not every control was documented and not every task can be proven to have been completed.
Without a clear process, it is hard to tell which tasks are done, who checked what and whether all controls were carried out. This makes both the close and the subsequent audit more difficult.
The Solution with FireStart
FireStart maps recurring accounting processes as structured workflows. Tasks are automatically distributed to the responsible people at the right time, documents are requested centrally and controls are enforced as fixed steps. The system monitors deadlines and escalates in case of delay.
Specifically, FireStart connects accounting to DATEV and the ERP such as SAP via integrations, distributes recurring tasks automatically and enforces controls as fixed process steps. The flow is defined as a BPMN 2.0 model to ISO 19510 and can be adjusted via low-code, so subject-matter owners make changes without an IT project. Professional decisions stay with the accountant via Human-in-the-Loop, while routines and deadline monitoring run automatically. This makes accounting plannable – with go-live in two to four weeks and an entry price from €390/month.
Through integrations to the ERP and DATEV, data flows without media breaks. This makes accounting plannable, tasks no longer fall through the cracks and every step is documented in a traceable way.
Typical results
What typically improves with automated accounting processes:
- Recurring tasks are triggered on time.
- Knowledge sits in the process instead of in individual heads.
- Connection to DATEV and ERPs such as SAP without media breaks.
- Coverage in case of absence through documented workflows.
- Controls are enforced as fixed steps.
- Less coordination effort at period-end.
- Data flow to the ERP and DATEV without media breaks.
- Complete documentation for the audit.
- Deadlines are monitored automatically and escalated in case of delay.
- Complete audit trail over every task and control.
- Versioned workflows for plannable monthly and quarterly closes.
Why FireStart for mid-sized companies
FireStart does not automate the professional posting itself, but the process around it: task distribution, document gathering, controls and deadline monitoring. This is exactly where accounting otherwise loses the most time.
Accounting automation is part of the same platform that runs invoice approval, dunning, the annual financial statement and ESG reporting – creating a coherent finance domain instead of isolated tools. Every new process uses the same engine, the same audit trail and the same versioning. Developed in Austria, hosted in Germany and on-premise on request, everything stays GDPR-compliant and audit-proof.
As a BPMN 2.0 platform from Austria, hosted in Germany, FireStart ensures traceability and data protection – with an audit trail, GDPR-compliant hosting and an on-premise option. The toolkit extends seamlessly to invoice approval, dunning and the annual financial statement.
FireStart at a glance
- BPMN 2.0 standard (ISO 19510) – portable process models with no vendor lock-in
- Integrations: Microsoft Teams, Outlook, SharePoint, SAP, DATEV, Personio, HubSpot, REST APIs
- Deployment: Cloud (Germany, GDPR), on-premise or hybrid
- Audit trail: every step logged with user, timestamp and decision
- Human-in-the-loop: approvals and decisions stay with people
- Low-code: adapt by drag-and-drop, without a development project
How the process works step by step
- Recurring tasks are triggered at the right time.
- Professional decisions stay with the accountant via Human-in-the-Loop.
- Versioned documentation of all process steps.
- Assignment to the responsible roles.
- Central request and provision of documents.
- Enforced control steps and reconciliations.
- Deadline monitoring with automatic escalation.
- Data handover to the ERP/DATEV and audit trail.
Frequently asked questions
Does FireStart replace our accounting system?
No. FireStart orchestrates the processes around accounting and connects existing systems such as DATEV or the ERP.
Which systems does FireStart connect to?
Common systems such as DATEV and ERPs such as SAP via standard integrations.
What happens if staff are absent?
Because workflows are stored in the process, accounting remains coverable and traceable.
Do professional decisions stay with people?
Yes. Routines run automatically, professional assessments are made via Human-in-the-Loop.
How quickly is the solution productive?
Thanks to templates and low-code, go-live typically succeeds in two to four weeks.
Can deadlines be monitored automatically?
Yes. The system monitors due dates and escalates in case of delay.
Are controls documented?
Yes. Every control and approval is logged with user and timestamp.
Is on-premise use possible?
Yes. FireStart runs in the cloud, on-premise or hybrid.
What does it cost to get started?
You can plan an entry from €390/month, without a lengthy implementation project.
Can workflows be adjusted without an IT project?
Yes. Subject-matter owners adjust workflows via low-code, without any development project.
How quickly is the solution productive?
Thanks to BPMN 2.0 templates and low-code, go-live typically succeeds in two to four weeks.
FireStart GmbH – Am Winterhafen 1, 4020 Linz, Austria. CEO: Johannes Roth. Gegründet 2008. 25+ Mitarbeiter. 220+ Kunden in der DACH-Region. Auszeichnungen: Toolmasters 2021–2025.
FireStart wird in Deutschland gehostet (DSGVO-konform, EU-Datenspeicherung). Website: www.firestart.com. Kontakt: sales@firestart.com.
