Procurement Automation

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Procurement management is the process of acquiring all the goods your company needs. Large-scale purchasing decisions are critical for both businesses and vendors, especially since a business’ resource planning and bottom line depend on it. A streamlined and automated procurement management process helps businesses to better prepare and process demand, ensuring a data-driven decision-making approach that isn’t hindered by paper stacks and repetitive, time-intensive tasks.

One of the major concerns for businesses is that procurement teams spend most of their time on administrative tasks, leaving far less time to focus on purchasing goods and services that help the organization reach its goals. Ineffective processes mean teams spend the majority of their time manually filling out purchase orders (POs), creating requests for quotes (RFQs) and requests for proposals (RFPs), while also following up on receipts and invoices with various stakeholders. A lack of resources and time means procurement teams are unable to do the tasks that will boost the organization’s bottom line, like investing in goods and services at a competitive cost to quality ratio. Down the line, this hinders the overall functioning of the company.

Procurement requisitions from within the company can easily become lost in email chains or paper printouts that float from desk to desk. FireStart remedies this problem with built-in request forms within the larger procurement workflow. Anyone can easily request resources needed, with a faster approval process, and up-to-date digital record keeping. Store all past requests automatically in the central repository, for full transparency to stay compliant and avoid fraud.

Create procurement documents like purchase orders (POs) in seconds. FireStart helps teams to establish best practice purchase orders with end-to-end procurement automation solutions. With our technology partner, Dox42, it’s easy to create a standardized purchase order template with the drag and drop function. Then, FireStart can autofill the document and send it to the relevant stakeholders all within seconds. Purchase orders can be triggered to generate automatically when a purchase request comes in, streamlining the entire workflow end-to-end.

Boost transparency throughout the entire procurement automation process with smart integrations. FireStart allows you to easily integrate ERP systems like SAP, helping procurement managers to accurately plan resources without needing to stitch together standalone components. Speed up procurement time and ensure consistency and visibility with procurement automation software.

Reduce repetitive task overload within procurement teams by automating administrative tasks. FireStart’s procurement automation solution helps organizations accomplish the unique philosophy of procurement management – to ultimately procure the right items and services at the right price from the right vendor, in order for the organization to thrive. By redirecting procurement resources away from manual tasks like filling in purchase orders or chasing approvals for requisitions, the procurement team has more time to strategically plan and enhance relationships with vendors.

Integrate FireStart with existing procurement systems including ERP systems such as SAP, Microsoft applications such as Excel and Outlook, to manage all company resources with one single source of truth. Mitigate potential threats to the business that comes from an unpredictable economy, and enhance collaboration down the line leading to faster turnaround cycles, even in times of supply chain disruption.

Start orchestrating your workflows with FireStart

Utilize FireStart to streamline your business planning and budgeting processes. 

Budget Planning & Approval

Improve your organization's efficiency, decreases manual labor, and boosts overall productivity.

Automate procurement systems

Manual processes increase overall cost

Request resources in minutes

Generate purchase orders instantly

Utilize smart integrations

Boost process efficiency and reduce cost with FireStart

The purchase-to-pay (P2P) process is the process an organization goes through from the dispatch of an order, up until the settlement of the supplier invoice. It’s important for this process to go off without a hitch in order to retain customers and vendors for the long-term success of the company. Empower employees with workflow automation to ensure that all information is accurate, removing ambiguity, and safeguard against ripple effect problems downstream.

The purchase-to-pay process flow consists of a large number of smaller processes that are crucial for overall organizational success. P2P takes place across departments, involving multiple stakeholders both inside and outside the business, and the exchange of sensitive information. For this reason, the process introduces added complexity, meaning that there is more room for confusion, data loss, and human error.

Requesting goods and services from the company can be an arduous process when done manually. FireStart empowers employees to easily request necessary goods and services while allowing managers to approve requests digitally. Automatically trigger a purchase requisition workflow when a purchase is required, utilize UiPath RPA to automatically fill requisition forms and Dox42 to output forms in a variety of formats like PDF or Excel. Save teams time and streamline procurement processes with end-to-end automation.

The three-way match methodology is used by Accounts Payable (AP) to determine how fully an invoice should be paid. Automating the three-way match process with FireStart allows organizations to safeguard their assets, avoid fraudulent invoices, increasing payment transparency. Instead of manually retrieving invoices and comparing the invoice against the original Purchase Order (PO), the process can be done automatically, pulling all information from various ERP systems like SAP, reducing the finance team's overall time on manual tasks. Business rules can also be added to automatically approve invoices within a certain threshold.

Store all buyer and vendor data in one central repository to speed up invoice approvals. FireStart empower you to process purchase-to-pay requests quickly by conveniently storing all data in one centralized place, making it easier for all stakeholders in the process to locate information, fill invoices, and approve requests. Buyers can also easily check the status of shipments, reducing time spent on manual tasks.

Automate the entire purchase-to-pay process end-to-end to assist your organization in maintaining a favorable company image, keeping vendors on-side, and minimizing potential errors that could cost the organization. FireStart helps streamline the P2P process, ensuring that data is kept secure and all invoices are managed within a reasonable timeframe. Internal approval loops are shortened with digital approval in seconds, and vendor loops can be managed quickly and efficiently, eliminating long, complicated email chains.

Integrate FireStart with existing procurement systems including ERP systems such as SAP, Microsoft applications such as Excel and Outlook, to send, receive, and process invoices digitally without confusion. Purchase-to-pay process improvement is essential for long-term scaling, ensuring quality, proper cash flow, and compliance.

Streamline and coordinate the purchase-to-pay workflow to improve vendor management and cash flow. 

Ensure compliance and increase cash flow with purchase-to-pay automation.

Purchase To Pay

Streamline the purchase to pay process

Fractured purchase to pay processes increases risk

Automate purchase requisition

Three-way matching automation

Store data in a centralized location

Increase compliance and security with FireStart

Utilize procurement automation to create purchase orders in seconds and reduce manual tasks.

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