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Procurement management is the process of acquiring all the goods your company needs. Large-scale purchasing decisions are critical for both businesses and vendors, especially since a business’ resource planning and bottom line depend on it. A streamlined and automated procurement management process helps businesses to better prepare and process demand, ensuring a data-driven decision-making approach that isn’t hindered by paper stacks and repetitive, time-intensive tasks.

One of the major concerns for businesses is that procurement teams spend most of their time on administrative tasks, leaving far less time to focus on purchasing goods and services that help the organization reach its goals. Ineffective processes mean teams spend the majority of their time manually filling out purchase orders (POs), creating requests for quotes (RFQs) and requests for proposals (RFPs), while also following up on receipts and invoices with various stakeholders. A lack of resources and time means procurement teams are unable to do the tasks that will boost the organization’s bottom line, like investing in goods and services at a competitive cost to quality ratio. Down the line, this hinders the overall functioning of the company.

Procurement requisitions from within the company can easily become lost in email chains or paper printouts that float from desk to desk. FireStart remedies this problem with built-in request forms within the larger procurement workflow. Anyone can easily request resources needed, with a faster approval process, and up-to-date digital record keeping. Store all past requests automatically in the central repository, for full transparency to stay compliant and avoid fraud.

Create procurement documents like purchase orders (POs) in seconds. FireStart helps teams to establish best practice purchase orders with end-to-end procurement automation solutions. With our technology partner, Dox42, it’s easy to create a standardized purchase order template with the drag and drop function. Then, FireStart can autofill the document and send it to the relevant stakeholders all within seconds. Purchase orders can be triggered to generate automatically when a purchase request comes in, streamlining the entire workflow end-to-end.

Boost transparency throughout the entire procurement automation process with smart integrations. FireStart allows you to easily integrate ERP systems like SAP, helping procurement managers to accurately plan resources without needing to stitch together standalone components. Speed up procurement time and ensure consistency and visibility with procurement automation software.

Reduce repetitive task overload within procurement teams by automating administrative tasks. FireStart’s procurement automation solution helps organizations accomplish the unique philosophy of procurement management – to ultimately procure the right items and services at the right price from the right vendor, in order for the organization to thrive. By redirecting procurement resources away from manual tasks like filling in purchase orders or chasing approvals for requisitions, the procurement team has more time to strategically plan and enhance relationships with vendors.

Integrate FireStart with existing procurement systems including ERP systems such as SAP, Microsoft applications such as Excel and Outlook, to manage all company resources with one single source of truth. Mitigate potential threats to the business that comes from an unpredictable economy, and enhance collaboration down the line leading to faster turnaround cycles, even in times of supply chain disruption.

Start orchestrating your workflows with FireStart

Utilize FireStart to streamline your business planning and budgeting processes. 

Budget Planning & Approval

Improve your organization's efficiency, decreases manual labor, and boosts overall productivity.

Automate procurement systems

Manual processes increase overall cost

Request resources in minutes

Generate purchase orders instantly

Utilize smart integrations

Boost process efficiency and reduce cost with FireStart

The purchase-to-pay (P2P) process is the process an organization goes through from the dispatch of an order, up until the settlement of the supplier invoice. It’s important for this process to go off without a hitch in order to retain customers and vendors for the long-term success of the company. Empower employees with workflow automation to ensure that all information is accurate, removing ambiguity, and safeguard against ripple effect problems downstream.

The purchase-to-pay process flow consists of a large number of smaller processes that are crucial for overall organizational success. P2P takes place across departments, involving multiple stakeholders both inside and outside the business, and the exchange of sensitive information. For this reason, the process introduces added complexity, meaning that there is more room for confusion, data loss, and human error.

Requesting goods and services from the company can be an arduous process when done manually. FireStart empowers employees to easily request necessary goods and services while allowing managers to approve requests digitally. Automatically trigger a purchase requisition workflow when a purchase is required, utilize UiPath RPA to automatically fill requisition forms and Dox42 to output forms in a variety of formats like PDF or Excel. Save teams time and streamline procurement processes with end-to-end automation.

The three-way match methodology is used by Accounts Payable (AP) to determine how fully an invoice should be paid. Automating the three-way match process with FireStart allows organizations to safeguard their assets, avoid fraudulent invoices, increasing payment transparency. Instead of manually retrieving invoices and comparing the invoice against the original Purchase Order (PO), the process can be done automatically, pulling all information from various ERP systems like SAP, reducing the finance team's overall time on manual tasks. Business rules can also be added to automatically approve invoices within a certain threshold.

Store all buyer and vendor data in one central repository to speed up invoice approvals. FireStart empower you to process purchase-to-pay requests quickly by conveniently storing all data in one centralized place, making it easier for all stakeholders in the process to locate information, fill invoices, and approve requests. Buyers can also easily check the status of shipments, reducing time spent on manual tasks.

Automate the entire purchase-to-pay process end-to-end to assist your organization in maintaining a favorable company image, keeping vendors on-side, and minimizing potential errors that could cost the organization. FireStart helps streamline the P2P process, ensuring that data is kept secure and all invoices are managed within a reasonable timeframe. Internal approval loops are shortened with digital approval in seconds, and vendor loops can be managed quickly and efficiently, eliminating long, complicated email chains.

Integrate FireStart with existing procurement systems including ERP systems such as SAP, Microsoft applications such as Excel and Outlook, to send, receive, and process invoices digitally without confusion. Purchase-to-pay process improvement is essential for long-term scaling, ensuring quality, proper cash flow, and compliance.

Streamline and coordinate the purchase-to-pay workflow to improve vendor management and cash flow. 

Ensure compliance and increase cash flow with purchase-to-pay automation.

Purchase To Pay

Streamline the purchase to pay process

Fractured purchase to pay processes increases risk

Automate purchase requisition

Three-way matching automation

Store data in a centralized location

Increase compliance and security with FireStart

Process mapping helps teams to visualize their workflow processes in a digital format. Processes can quickly become convoluted in the ideation stage, often skimming over vital details or not incorporating cross-department collaboration. A well-mapped business process helps teams and organizations see where bottlenecks can be avoided, how collaboration can be incorporated easily, and which tasks can be automated instead of done manually. Employees then have a clear picture of responsibilities and approvers and where tasks can be automated, making process cycles quicker and more streamlined.

Streamlining the processes that run within an organization can be a difficult process. Business processes are often not documented, meaning that each process can have unnecessary or even missed steps, taking processes longer to complete. Mapping out a process manually can be equally painstaking, especially when collaboration is needed. As a result, teams are left in the dark and are unaware of how effective their processes are, creating more work hours than necessary and decreasing efficiency.

Process maps must be easy to read and understand in order to make an impact. FireStart utilizes a visual BPMN 2.0 standard with an easy-to-use drag and drop function. Easily create process map diagrams in seconds to clearly see who is responsible, where resources are allocated, and which tasks can be automated.

Work with team members across departments to build cohesive process maps. Use FireStart’s integrated collaboration tools to share feedback in real-time. Integrate feedback instantly to keep process maps updated at all times. Notifications via integrations like Microsoft Teams and Outlook increases process auditability and drives efficiency.

Keep all process maps stored in one centralized location to prevent fragmentation. FireStart utilizes a central repository to store all process maps across departments, processes and workflows, so each process map is always easy to access and backed up. Improve accessibility for all team members and ensure no process data is lost.

Ensure everyone is on the same page when it comes to organizational processes with digital process mapping. FireStart’s easy-to-understand BPMN 2.0 process mapping format ensures that all process nuances are documented and simple to interpret. Teams can then work collaboratively to refine and streamline existing processes in order to reduce cycle times and increase output.

Digitizing process mapping ensures that processes are well planned out, include all the necessary steps, and are assigned to the corresponding team members. Unlike manual process mapping, where paper can be lost, process maps in FireStart are backed up in the central repository, ensuring no data is lost. Team members are now aware of their role within a broader process, giving a big-picture view, boosting team motivation, and simplifying often complex and multifaceted processes. With more transparency and better visibility, teams can now collaborate and work more in sync with one another, boosting organizational productivity and enhancing the bottom line.

Map out entire processes end-to-end to improve process efficiency.

Increase transparency and productivity with business process mapping.

Process Mapping

Visually map out entire processes

Unclear processes decrease team efficiency

Map processes visually

Collaborate in real-time

Store process maps in one location

Increase productivity and reduce costs with FireStart

Document automation is the process of automatically creating and sending documents to assist an organization in speeding up its processes. Employees often spend hours designing a document template, copying and pasting data from various sources, and then attaching the documents manually to send to stakeholders via email. This lengthy process slows process cycle times unnecessarily, while also increasing the risk of human error. Document automation software helps teams to easily create documents with smart auto-filled data, and send documents in seconds, speeding up process cycle times and eliminating the risk of mistakes.

Creating and transferring documents across teams and organizations can become a convoluted process. Between signing contracts and order fulfillments, it’s easy for errors to occur and multiple variations of the same documents to circulate, putting the business at risk. Whatsmore, creating an easy-to-read document template by itself can take too long, taking up valuable employee hours. When businesses are creating multiple reports, presentations, or several spreadsheets, it’s important that only one version is circulating through different stakeholders, and that all documents are stored in one centralized location.

Instantly generate any type of document from PDFs to Excel spreadsheets and PowerPoint presentations. FireStart makes it easy for teams with intelligent document generation software provided by our technology partner, Dox42. Store all documents in the central repository for easy stakeholder access. With document automation creation software, document revisions and collaboration are now more streamlined, so everyone is on the same page.

Anyone can create a sophisticated document template using the drag-and-drop designer. FireStart together with Dox42 simplifies the template creation process with an easy no-code designer. Create document customized branded documents in seconds with the intuitive document builder.

Use smart integrations like Microsoft Outlook and SharePoint to send documents to multiple stakeholders within the process. FireStart together with Dox42 allows you to share documents directly with stakeholders in seconds. Set up the process to automatically send documents when they are approved while backing up and storing them in the central repository.

Ensure documents are created, approved, and sent in a reasonable time frame to speed up process cycles. FireStart together with Dox42 enables your teams to manage automatically generated documents without confusion and mistakes. Teams can now make multiple revisions collaboratively with internal and external stakeholders without creating duplicate files or misinterpreting key data.

Create and send documents in a fraction of the time, without human error.

Save time and improve transparency with document automation.

Document Automation

Generate documents in a fraction of the time

Manual document creation hinders productivity

Create any type of document

Craft your own templates

Send documents automatically

Maintain one source of truth with FireStart

Claims processing is vital to the success of both large and small companies within the insurance industry. Settling a claim request is just one part of the puzzle, the entire process end-to-end encompasses many different stakeholders to verify and approve the request. The insurance claims process is still a manual one, involving long paper trails and many manual tasks that can put great amounts of stress on employees. Workflow automation can help maintain great customers relationships to help boost company image, and reduce the number of manual tasks required in the claims process.

Insurance processes are variable, relying on certain criteria to be met before settling a claim. Long approval loops, unstructured processes, and integrations that are not managed centrally create an environment of process uncertainty in the insurance industry. Health insurance claims can also be a point of contention, where customers are eagerly awaiting approval of medical claims. Claims data can come in the form of handwritten notes, emails, document attachments, phone calls, and instant messages, making the data entry far more manual, taking more time. Meeting stringent deadlines for legal and compliance reasons is of the utmost importance, helping insurance companies to avoid costly litigation.

Processing all manner of documents, both digital and analog, with digital assistance can dramatically cut down claims processing cycles. FireStart together with our technology partner Dox42, scans documents to retrieve and input data so humans don’t have to. Automatically trigger Dox42 to begin scanning, while backing up and storing documents within FireStart’s centralized repository for full transparency.

Approving a customer’s claim request can be a lengthy process involving many stakeholders and meticulous checks. FireStart assists insurance companies in speeding up this approval process while retaining quality vigilance. Make approvals clear within every claims request, standardizing the process, and sending alerts via Microsoft Outlook or Teams. Add business rules to control approval parameters such as permissions levels, due dates, and required documents.

Insurance personnel no longer need to fill in documents manually. FireStart claims automation system uses smart technology to pull data from various documents to quickly compile reports, documentation, and invoices in seconds. Reduce cost and employee time, shortening the overall claims process cycle with workflow automation.

Use workflow automation to approve claims quickly, keeping customers happy and lowering overall cost. FireStart helps standardize the insurance claims process and automate approval loops, shortening overall cycle times and helping companies avoid litigation. Employees can now spend more time on customer experience and high-level approvals, rather than the various manual tasks that can cloud the claims process. Maintaining a digital trail assists in reducing the risk of fraud, allowing companies to detect possible threats before they become a risk. Payouts can be approved in just a few clicks, alleviating pressure on the finance department.

FireStart integrates easily into existing IT infrastructure, meaning that both processes and third-party applications can be managed all in one space. Reduce pressure on insurance personnel, deliver payouts on time, and avoid serious litigation by managing and automating the insurance claims process with FireStart.

Eliminate manual tasks and speed up claims approval time with automated claims processing systems.

Boost efficiency and improve transparency with claims processing automation.

Claims Processing

Automate claims processing

Uncertainty slows down claims processing workflows

Digital document processing

Automate approvals

Eliminate manual document entry

Speed up claims approvals with FireStart

Utilize procurement automation to create purchase orders in seconds and reduce manual tasks.

Boost cost savings and reduce manual workload with procurement automation.

Successfully offboarding employees is important for both the ex-employee and the organization. When employees decide to move onto new prospects, it can be difficult to tie up the loose ends, leading to multiple issues for the company. Offboarding is often left to the last minute, or not implemented, leading to knowledge transfer gaps, compromised security, or a negative last impression. Employee offboarding automation enables companies a seamless and streamlined exit for employees, helping to reduce security and compliance risks and end on a positive note.

The employee offboarding process is often overlooked. An employee offboarding workflow can quickly become disjointed, especially when multiple departments need to perform actions within a certain time frame for legal and compliance reasons. Digital vandalism, knowledge theft, and negative brand image are all avoidable risks that come from a fractured offboarding process.

Document automation reduces HR administrative time when a team member leaves. Instantly create the documents needed for termination, including electronic signatures and auto-filling employee data, with FireStart and our technology partner, Dox42. All generated documents can be easily stored in the FireStart central repository for transparency and accessibility.

De-provisioning departing employees is essential to maintaining compliance. Reduce the risk of employees leaving with access to sensitive systems with automation. Maintain clear governance and transparency by instantly revoking access to systems and data within the company network. Prevent data exposure and remove orphaned accounts to stop data breaches from occurring.

Notifying stakeholders and planning exit interviews is integral to the employee offboarding workflow. FireStart's automation software lets you notify all stakeholders of the departing employee, and schedule exit interviews automatically. In seconds, HR teams can alert, organize and plan with departing employees without the headache of scheduling errors and manual email creation.

Streamline the offboarding process to mitigate risks associated with departing employees. FireStart’s iBPMS software can help your organization to end employee relationships on a positive note, retain vital information necessary for future onboardings, and lower costs associated with turnover.

Automating the offboarding process allows multiple departments to collaborate and work together, seamlessly integrating multiple onboarding procedures company-wide without disharmony. Handle complex employee offboarding checklists with FireStart by automating exit interviews, IT permissions, and reviews of NDAs, ensuring all loose ends are tied by the employee’s last day.

Digitize your employee offboarding process to ensure compliance and lower turnover cost.

Increase compliance and security with employee offboarding automation.

Employee Offboarding Automation

Farewell employees for a streamlined exit

Mitigate offboarding risks

Generate termination contracts

Manage security access

Automate exit interviews

Improve your offboarding process with FireStart

The importance of contract management spans across departments within organizations. From signing customers to invoicing clients, contract management is essential for the smooth running of the business, remaining compliant, and making more informed purchasing decisions. With automation, teams can work collaboratively across departments, meaning error-free contract creation and quick lead times.

Creating, reviewing, negotiating, and signing contracts is a time-consuming and costly endeavor. In many organizations, contracts are still reviewed manually, which takes much-needed resources from the legal department. Even when contracts are managed externally, this can incur extra costs and prolong the cycle time. Managing contracts through so many different hands can also create inaccuracies, leading to more risk in the business process.

Contract creation can be a lengthy process. From template design to filling in customer data, hours can be spent creating contracts for important deals. FireStart enables your teams to generate contracts automatically with our technology partner, Dox 42. Use workflow automation to easily design contract templates, automatically fill client data, and send the contract to client inboxes instantly. Save your team hours without human error and compliance risks.

Legal teams are often involved in lengthy contract workflows to ensure compliance. This manual process can take extra, unaccounted for time to ensure every detail is correct. With automation, legal approval is no longer an extra step. Empower teams to send contracts through to legal teams automatically, accelerating sign-off time. Teams can now maintain governance across the whole contract management process, including managing external legal proceedings. This process also makes simple contract renewals faster than ever before.

The contract signing process can turn into a hurdle, causing a delay between negotiations and signing. FireStart reduces cycle times by storing all documents and sensitive client information in one safe central repository. With our technology partner, Dox42, documents can be signed electronically, with everything stored within a streamlined workflow. Organizations can now swiftly move from negotiations to a signed deal without losing information or security risks.

Digitize contracts for paperless and transparent contract management with workflow automation. FireStart makes it easy for your teams to automatically generate, fill, store and send contracts with our contract management platform. Store contracts within workflows, send contracts automatically with RPA software robots and reduce time on sourcing cycles. Team members save resources and time, while the organization saves on overheads.

With our technology partner, Dox42, you never have to worry about losing paper contracts or wet signatures ever again. Handle end-to-end contract management all contained within one workflow, without losing vital data or compromising security. Empower teams to close deals faster with digitized contract management.

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