Jul 24, 2025
Automated Supplier Quality Management
Automated Supplier Quality Management
Automated Supplier Quality Management
Ensuring standards, reducing effort, and minimising risk
Ensuring standards, reducing effort, and minimising risk
Ensuring standards, reducing effort, and minimising risk
When working with new suppliers, one thing is essential: quality. Yet manual verification processes are time-consuming, error-prone, and often hinder internal compliance.
The solution: a digitally-managed approval process that combines transparency, efficiency and compliance – from initial contact to annual requalification.
When working with new suppliers, one thing is essential: quality. Yet manual verification processes are time-consuming, error-prone, and often hinder internal compliance.
The solution: a digitally-managed approval process that combines transparency, efficiency and compliance – from initial contact to annual requalification.
When working with new suppliers, one thing is essential: quality. Yet manual verification processes are time-consuming, error-prone, and often hinder internal compliance.
The solution: a digitally-managed approval process that combines transparency, efficiency and compliance – from initial contact to annual requalification.
The Challenge: Paper trails, media breaks and uncertainty
The Challenge: Paper trails, media breaks and uncertainty
The Challenge: Paper trails, media breaks and uncertainty
In many organisations, the quality review of new suppliers is still handled via email attachments, Excel spreadsheets or manual checklists. This creates a high workload: information must be entered multiple times, documents checked manually, and approvals requested by email.
This leads to:
Delays in onboarding new suppliers
Uncertainty about the validity and completeness of submitted certificates
Higher error rates and intense coordination between departments
Limited transparency across processes and historical quality data
In many organisations, the quality review of new suppliers is still handled via email attachments, Excel spreadsheets or manual checklists. This creates a high workload: information must be entered multiple times, documents checked manually, and approvals requested by email.
This leads to:
Delays in onboarding new suppliers
Uncertainty about the validity and completeness of submitted certificates
Higher error rates and intense coordination between departments
Limited transparency across processes and historical quality data
In many organisations, the quality review of new suppliers is still handled via email attachments, Excel spreadsheets or manual checklists. This creates a high workload: information must be entered multiple times, documents checked manually, and approvals requested by email.
This leads to:
Delays in onboarding new suppliers
Uncertainty about the validity and completeness of submitted certificates
Higher error rates and intense coordination between departments
Limited transparency across processes and historical quality data
The Solution: Structured inspections through intelligent automation
The Solution: Structured inspections through intelligent automation
The Solution: Structured inspections through intelligent automation
With FireStart, the entire supplier qualification process is digitised and transferred into a transparent, rule-based workflow. The process begins with digital registration and extends all the way to AI-supported quality analysis:
Digital registration
New suppliers enter their data via a self-service portal. Existing relationships are automatically detected, and duplicate entries are avoided.
Upload & validation of quality certificates
Suppliers upload relevant documents (e.g. ISO certifications, product tests, or certificates of origin). An AI-based check verifies completeness, validity, and formal accuracy.
AI-powered quality checks
Documents are analysed using LLMs or OCR. If something is missing or incorrect, the system automatically informs the supplier – with no manual effort required.
Automated approval by quality management
Only reviewed and complete submissions are forwarded to designated quality managers. The final decision is made digitally – with real-time notifications for all stakeholders.
Annual requalification & performance monitoring
FireStart automatically reminds suppliers to update expiring documents. A standardised annual evaluation of supplier performance is also conducted based on KPIs – fully integrated into the ERP system.
With FireStart, the entire supplier qualification process is digitised and transferred into a transparent, rule-based workflow. The process begins with digital registration and extends all the way to AI-supported quality analysis:
Digital registration
New suppliers enter their data via a self-service portal. Existing relationships are automatically detected, and duplicate entries are avoided.
Upload & validation of quality certificates
Suppliers upload relevant documents (e.g. ISO certifications, product tests, or certificates of origin). An AI-based check verifies completeness, validity, and formal accuracy.
AI-powered quality checks
Documents are analysed using LLMs or OCR. If something is missing or incorrect, the system automatically informs the supplier – with no manual effort required.
Automated approval by quality management
Only reviewed and complete submissions are forwarded to designated quality managers. The final decision is made digitally – with real-time notifications for all stakeholders.
Annual requalification & performance monitoring
FireStart automatically reminds suppliers to update expiring documents. A standardised annual evaluation of supplier performance is also conducted based on KPIs – fully integrated into the ERP system.
With FireStart, the entire supplier qualification process is digitised and transferred into a transparent, rule-based workflow. The process begins with digital registration and extends all the way to AI-supported quality analysis:
Digital registration
New suppliers enter their data via a self-service portal. Existing relationships are automatically detected, and duplicate entries are avoided.
Upload & validation of quality certificates
Suppliers upload relevant documents (e.g. ISO certifications, product tests, or certificates of origin). An AI-based check verifies completeness, validity, and formal accuracy.
AI-powered quality checks
Documents are analysed using LLMs or OCR. If something is missing or incorrect, the system automatically informs the supplier – with no manual effort required.
Automated approval by quality management
Only reviewed and complete submissions are forwarded to designated quality managers. The final decision is made digitally – with real-time notifications for all stakeholders.
Annual requalification & performance monitoring
FireStart automatically reminds suppliers to update expiring documents. A standardised annual evaluation of supplier performance is also conducted based on KPIs – fully integrated into the ERP system.
Results that speak for themselves
Results that speak for themselves
Results that speak for themselves
Metric | Before (Manual) | With FireStart |
Manual effort | High | Reduced by up to 85% |
Efficiency through automated checks | Low | +70% |
Adherence to internal quality policies | Inconsistent | 100% standardised |
Transparency & traceability | Limited | Full visibility via BPM platform |
Metric | Before (Manual) | With FireStart |
Manual effort | High | Reduced by up to 85% |
Efficiency through automated checks | Low | +70% |
Adherence to internal quality policies | Inconsistent | 100% standardised |
Transparency & traceability | Limited | Full visibility via BPM platform |
Metric | Before (Manual) | With FireStart |
Manual effort | High | Reduced by up to 85% |
Efficiency through automated checks | Low | +70% |
Adherence to internal quality policies | Inconsistent | 100% standardised |
Transparency & traceability | Limited | Full visibility via BPM platform |
Conclusion: Securing quality – without the bureaucracy
Conclusion: Securing quality – without the bureaucracy
Conclusion: Securing quality – without the bureaucracy
Automated supplier qualification with FireStart brings structure, clarity, and speed to a traditionally complex process.
Organisations benefit from measurable efficiency gains, reduced risks, and full compliance with internal quality standards – while also relieving the quality management team.
A modern supplier quality management approach that simply works – and thinks ahead.
Automated supplier qualification with FireStart brings structure, clarity, and speed to a traditionally complex process.
Organisations benefit from measurable efficiency gains, reduced risks, and full compliance with internal quality standards – while also relieving the quality management team.
A modern supplier quality management approach that simply works – and thinks ahead.
Automated supplier qualification with FireStart brings structure, clarity, and speed to a traditionally complex process.
Organisations benefit from measurable efficiency gains, reduced risks, and full compliance with internal quality standards – while also relieving the quality management team.
A modern supplier quality management approach that simply works – and thinks ahead.
Curious? Get in touch
Curious? Get in touch
Curious? Get in touch
Discover how structured and automated supplier verification with FireStart ensures quality – quickly, reliably, and seamlessly integrated into your system landscape.
Discover how structured and automated supplier verification with FireStart ensures quality – quickly, reliably, and seamlessly integrated into your system landscape.
Discover how structured and automated supplier verification with FireStart ensures quality – quickly, reliably, and seamlessly integrated into your system landscape.
Automate your processes
Find out how FireStart can work for your company. We'll show you how you can increase your productivity and promote team collaboration.
Automate your processes
Find out how FireStart can work for your company. We'll show you how you can increase your productivity and promote team collaboration.
Automate your processes
Find out how FireStart can work for your company. We'll show you how you can increase your productivity and promote team collaboration.
FireStart
Am Winterhafen 1, 4020 Linz Austria
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FireStart
Am Winterhafen 1, 4020 Linz, Austria
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FireStart
Am Winterhafen 1, 4020 Linz, Austria
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